AI phone assistant for coachesDoor shut.
It picks up.
Booked.
Answers while you're in a session, asks first session or follow-up, in person or online, and books the slot.
Images & videos on this site: AI-generated.
An AI phone assistant for coaches and counsellors answers calls while your door is shut for a session: it asks first session or follow-up, checks free slots live and books straight into your calendar. At terminio.ai it is part of Pro Voice, with a German phone number and 200 call minutes, no setup fee, set up in about ten minutes.
Four jobs.
One practice.
Book
Get paid
Remind
Phone
A call mid-session? Sure.
Appointment booked? Check.
WhatsApp confirmation? Also check.
Your reception, while the door is closed
The assistant answers while you're in a session, asks whether it's a first session or a follow-up, in person or online, checks free slots and writes the booking into your calendar. It doesn't counsel: anyone who needs help right now is referred to you or to the emergency numbers. German phone number included.
In the session.
At the desk.
On the wrist.
Web app at the desk, app on the phone, the next appointment on the watch. One account for your practice, even if you work on your own.
One call. And the room stays calm.
Booked online, booked by phone: one calendar.
Some people would rather book quietly in the evening through your link: first session or follow-up, in person or online, pick a time, no account. Whoever would rather call gets the assistant. Both land in the same practice calendar in the same minute.
Prices on the phone. Payment up front for the first session.
If someone asks what a first session costs, the assistant tells them, or says it depends on the work. You decide. Payment up front you set per service: for the first session through Stripe, nothing for ongoing sessions.
Picks up while the door is shut.
Mid-session or after hours, the assistant answers with your name and your greeting, in a calm tone. It books appointments and takes messages, nothing more. It doesn't counsel: anyone who needs help now is referred to you or to the emergency numbers.
Booked by phone, confirmed on WhatsApp.
An appointment the assistant books runs like every online booking: WhatsApp confirmation straight away, a reminder before the session, from your number, in your words, without a word about what it's for. Whoever can't make it writes back, and the hour opens up again.
It knows when you're free. And when you're not.
The assistant looks at your practice calendar live: in person and online, evening slots, breaks between sessions. A first session only gets an hour that is really free, couples counselling ninety minutes. When a colleague joins, it books her on request.
Every call in the app. On the wrist too.
After every call you get a push message with summary, outcome and duration. Callbacks land in a list of their own. Web app at the desk, app on iPhone and Android, smartwatch on the wrist: you read up once the session is over.
What practices
ask about the phone assistant.
You don't pick up, and after the ring the AI phone assistant takes over. It answers with your practice's name and your greeting, asks first session or follow-up, in person or online, checks free slots and books. Afterwards the summary is in the app. You read it once the door is open again.
More for
your practice.
The booking page, the reminders and the practices next door: same principle, different channel.
Full hours.
Silent phone.
Start free, reachable in ten minutes.